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This myth says that there’s something wrong with Word’s built-in styles, because they change all the time. Why use Microsoft Word's built-in heading styles? for lots of reasons why the built-in heading styles make Use Word's built-in heading styles because they have "magic" properties. Myth 2: "There’s something wrong with Word’s built-in styles because they change all the time" Creating a Template (Part II) on the MVP Word FAQ site.Creating a Template – The Basics (Part I) on the MVP Word FAQ site.It's a classic case of an urban myth generated from inappropriate attribution of cause. This person concludes that Word messes up styles when you send a document from one machine to another. Every time they send a document to someone else, their document's styles are over-ridden!
#Word formatting marks show when i type update#
Imagine someone who doesn't understand this mechanism, who leaves the Automatically Update Document Styles box ticked, who bases all their documents on the Normal Template. If that box is not ticked, Word won’t change any styles in your document, no matter what machine the document is opened on. So, if you want to preserve the styles in your document, don’t tick the Automatically Update Document Styles box in the Templates and Add‑Ins dialog. If you based your document on the Normal Template, and leave that box ticked, and send the document to me, then all the style definitions in your document will be over-ridden by the styles definitions in my Normal Template. That's the so-called Normal Template, and everyone has one. However, you and I both have a file called normal.dot (in Word 2007 and Word 2010, it's normal.dotm). So Word can’t update the styles in the document. I don't have a template called ReportTemplate.dotx, so Word would have nothing from which to update the styles. Imagine that you create a document based on a template named ReportTemplate.dotx, you leave that box ticked, and you send the document to me. If it finds a template with the same name, then Word copies the styles from that template to the document. If that box is ticked in your document then, when Word opens the document, Word searches for a template with the same name as the one to which the document is attached. You ticked the Automatically Update Document Styles box in the Templates and Add‑Ins dialog. When Word opens a document, it doesn’t care about the styles in the template on which the document was based ... This box is one source of the urban myth, so read on. To update the styles in the document, in the Template and Add-ins dialog, tick the Automatically Update Document Styles box. In Word 2007 or Word 2010: Developer > Template.
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To get the Templates and Add-ins dialog, in Word 2003: Tools > Templates and Add‑Ins. To do that you need the Templates and Add-ins dialog. You can update the document with its template's styles.In Word 2007 and Word 2010: on the Developer tab, click the Template button then click Organizer. To do that, in Word 2003 and earlier versions: Tools > Templates and Add‑Ins. You can copy styles from the document to its template, or vice versa.To do that, in the Modify Style dialog box, tick the Add to Template box. You can change a style in a document's parent template.There are only three ways in which the document and the template to which it is attached can change one another's styles, and they all rely on your doing something: The template remains 'attached' to the document but there is no further link between the styles in the template and the styles in the document. When a document is created, it inherits the styles in its parent template. What's the relationship between the styles in a document and its template? If you don't have one, Word creates it for you. Everyone has a normal.dot (or, in Word 2007 and Word 2010: normal.dotm). If you didn’t specifically choose a template, then your document is based on normal.dot (in Word 2007 and Word 2010: normal.dotm). Templates have names that end in ".dot" or, for Word 2007 and Word 2010, ".dotx" or ".dotm". All documents are based on a templateĪll documents are based on a template. Or opening a document on a different computer.
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This issue is about sending documents to other people. Myth 1: "When I send my document to someone, Word will mess up my styles" Like most urban myths, this has an element of truth mixed up with a fair dollop of misunderstanding. There is an urban myth about Word that suggests that Word will mess up your formatting when you send your document to someone else.